no |
please don't use obscure acronyms. just use the words.
Acronyms look like they save a few seconds, but they often cost everyone minutes.
Not everyone works in your department. Not everyone works in your industry. Not everyone interprets the same acronym the same way.
❌ Don't do this
Alex tried to save a few seconds by using acronyms here, but notice how much longer it took to convey the intent to Sam?
Some acronyms have multiple meanings.
- PM can mean different things. Sam isn't sure who Alex wants him to send the document to:
- Project Manager
- Product Manager
- Prime Minister
Just use the words 😩
✅ Instead try this
The intent was conveyed in a fraction of the time, and Sam was able to start working right away without any ambiguity about the ask, or who to send it to.
A simple rule
- If the reader might not know the acronym — write it out.
- If you aren't sure — write it out.
- If it's the first time you're mentioning it — write it out.
- If typing the full phrase takes less time than explaining it later — definitely write it out.
What about the obvious ones?
Everyone knows what USA, FBI, and NASA mean. Use those. The test is simple: would a new hire, a contractor, or someone from another team know it without looking it up?
If you have to ask "should I define this?", define it. Everyone will thank you, including your future self.
Based on the incredible nohello.net. Find the source on GitHub.